In today’s fast email communication world, almost every user has seen duplicate emails in his or her mailbox. However, having multiple copies of same email or other data item in mailbox can create problems. For example, it occupies unnecessary storage in mailbox, start creating confusion, etc., Thus, to overcome these problems, it is important to clean up duplicates from mailbox.
Every email client has different ways of dealing with duplicates. This blog will let you know how to delete duplicate items in Outlook 2016 / 2013 / 2010 without any loss of information. But, before directly jumping to the solution, it is important to know all possible causes of duplicates in Outlook.
All Major Causes of Duplicate Items in Outlook
If you are having large number of duplicate emails, contacts, calendars, notes, tasks, or journals in mailbox, then there must be some or other reason behind it. Therefore, this section will discuss all such reasons of duplicates in Outlook.
1. Incorrect Account Setup: It can be possible that you have not configured account properly in Outlook. So, it is advised to cross-check the account configuration once.
2. Outlook Rules are Not Configured Properly: Rules in Outlook plays really important role. So, if they are not configured properly, it might create confusion whenever a new email message is received.
3. Incorrect Mailbox parameters: Another possible reason behind duplicate items in Outlook can be wrong parameters set by you during mailbox configuration.
4. Due to Anti-virus: Sometimes, anti-virus installed in our system configured with Outlook creates issue. When an email is received, it is not flagged properly that results in deduplication of emails. Thus, it is suggested to disable email protection option once from your anti-virus settings.
5. Other Problems: It might be possible that you have set up short interval for sending and receiving emails. Or there is some issue in mail server settings like you have left Leave message on server option checked. This can also results duplicate emails in Outlook.
Thus, to stop receiving duplicate emails in Outlook, you can check the above listed reasons and fix them as soon as possible.
Now, the question is how to delete duplicate items in Outlook without losing other data? After understanding the causes yes, we can avoid duplicates in future. But, what about already existing duplicates?
How to Delete Duplicate Items in Outlook 2019 / 2016 / 2013 / 2010?
There are both manual and professional ways available that a user can try to remove duplicate emails from Outlook. Its totally depends on you for which you to go as both of them has its on merits and demerits.
- Try Clean Up Tool
There are number of software and add-ins available that are used by MS Outlook. Among all, Clean Up utility is the one that can help you in deleting duplicate emails. To use it, follow the steps mentioned below:
1. To start, open MS Outlook application
2. After that, choose the mailbox folder
3. Now, you need to move to Home >> Cleanup
4. After that, choose any of the three listed below option:
- Clean up Conversation
- Clean Up Folder
- Clean Up Folders and Subfolders
5. Then, simply right-click on the Deleted Items folder and then, on Empty Folder option
This process will definitely delete the emails from your Outlook mailbox.
The Professional Way to Delete Duplicate Items in Outlook
There are number of software available that a user can try but making the right choice has always been a toughest task. Therefore, SysTools Outlook Duplicate Remover tool is suggested here to clear the confusion. It is one of the simplest and best application to clean up all duplicate items from Outlook in no time. It is capable to delete duplicates within or across PST file folders.
Conclusion
To keep your mailbox in normal working condition, it is important to clean duplicate items time to time. Thus, in this blog, we focused on how to delete duplicate items in Outlook 2019 / 2016 / 2013 / 2010.
