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Top 10 must-have features for an Accounting Software

by Soft2share.com

Accounting is the art of reading numbers, and the better you understand the numbers, the better your business will grow. Today, accounting software has a lot more than just managing the ledgers. They pack features such as inventory management, payroll handling and many more. Let’s have a look at the few traits that can best handle your needs,


Depending on what kind of operation you run, accounting systems fall under three different categories. Here is a brief overview of them:

1.Billing and Invoicing Systems

This type of accounting software includes primary day to day activities like writing cheques and informing customers. This makes the service management among company more manageable and more professional looking. 

2.Payroll Management

Every organization out there that has an accounting department needs payroll management systems that will handle payment to the employees. The payroll management systems have inbuilt functions like salary deduction, leave management, depositing the salary to employee’s account, sending payslips and much more. 

3.Enterprise resource planning systems

ERP is one most important among all four types. The method combined takes care of activities such as inventory management, product planning, control and management, accounting, finance and HR. The latest Accounting systems offer you more advanced ERP modules separately so that you can manage everything from one platform. 



When we talk about accounting the first few things that could pop in your mind will be ledgers, bills, account statements etc. All these are important, but apart from these essential functions, you should also focus on advanced features like emails and detailed analytics. Free accounting systems out there can offer essential functions; you need to purchase a more sophisticated ERP accounting system if you need more advanced features. 

2. Minimal paperwork

If your accounting system is efficient, you will have a minimum amount of paperwork and it offers feature with an environment-friendly approach. Compared to digital accounting systems manual accounting requires the need to manage a bundle of financial statements and other documents. The accounting software removes to need to handle any documents related to your business.

3. Billing and Invoicing

Billing and invoicing is the foundation of any accounting systems. You can set the accounting system to automate invoice generation, and bill collection. This way you don’t have to worry about these functions and accounting software can automatically be scheduled for bill generation.

4.Efficient storage

An efficient account system enables you to store everything to the cloud systems. The cloud storage eliminates the need for setting up any local file storing system. Also, you can set up security authentication so that as an Admin, you can access it anytime anywhere. A secure key can also to provide to team members that need access.

5.Budget management

The budget module is bundled into every accounting software that interprets the performance of the current year and helps form an estimated budget of the upcoming year. Using such a system, the company can better optimize and prepare the next goals for your country. 

6.Handling Payroll

Managing a business includes handling the payment systems for your employees. The wages systems are often different based on hourly pays or monthly contracts. Therefore the accounting software can automatically schedule the payment systems of individual employees and send them the payments on time. This way, there is less for business owners to manage on payroll.

7. Project Accounting

Project accounting comes in a different packaging that represents the accounting version of vertical industry software. The module is most appropriate in industries such as construction and software developments where the cost for the project to project varies. Using this system, you can keep track of all the labor costs, inventory management, payment for materials and many other such expenses.

8.Inventory management

Having an inventory management system added to your accounting software makes handling your business more streamlined. It can give you all the tools that you need to give your business a higher shelf-life product line. This will provide you the ability to manage the movement of all your products. You can avoid problems like understocking and overstocking using the accounting system.

9.Reporting and Analytics

Keeping track of your expense reports from activities such as billings, inventory payments, and employee salaries can help you curb the overall expenses in the long run. From your expense reports, you can track where you can save money or streamline to make more profits.

So, using the reports, you can prepare your budget for the upcoming year that includes income statements, balance sheets, accounts payable, accounts receivable and payroll summary.


If you are running an online business that requires you to send good via shipping to other places frequently, then it is a good idea to use accounting software that has shipping module built-in. 

Some systems even come with built-in tracking functionality that can let you know the location of the shipments. Thus you can then make your customers know how long it will take the product to reach their doorstep. Having such shipping service built-in saves you the cost that incurs if you go buy one separately.


Finding good accounting software can be a challenge, and you are prone to make mistakes if you just follow the crowd. Instead, focus on your business requirements, talk to your accounting team to better understand the features they need. This will help you in choosing a few features that are absolutely crucial to your business, and thus it will make it easier to pick the appropriate solution.

To give yourself a headstart check out the list of few free accounting softwares available out there.

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