Impressive and interactive offer letters are necessary. The offer letters are like the first formal letter or email extended to the selected candidate. Whether the candidate will accept the offer letter or not would depend on the offer letter. It is very important to decide the approach and include the few essential elements that a company offer letter must-have.
We understand how essential they are but you also have loads of other responsibilities, you just cannot give too much time to drafting an offer letter with a personal touch every time you send it. So, in this blog, we are not just mentioning the elements so you know how a letter should be drafted but also a free offer letter template for your use. Stay till the end.
- Position title- The selected candidate should be told the position title and the responsibility and authority that will come along with it. This should be clear enough in the first lines of the offer letter.
- Employment type – Then comes the type of employment he is being offered. Is the employment full-time, part-time or contractual? It is very important to clear this in the offer letter as later it can create a problem and may come off as injustice to the candidate.
- Compensation – If the candidate is offered a full-time position, you should mention how will he be paid. For instance, if the candidate is hired for a full-time position, you can tell them their annual salary. If it is part-time or contractual, you can tell them the hourly rates. Besides, you should also make it clear if the employee would be on probation for a few months or not and the bonuses, if any.
- Benefits – Benefits can also be mentioned. The offer letter should talk about the medical health insurance you are offering, the perks like lunch or cab, etc, whatever you are offering.
- Start date, schedule, and work location- It is not mandatory to mention the schedule, you can keep it for the next email that you will send them after the acceptance of the offer letter. However, it is necessary to mention the start date of joining and location.
- Pay dates – Whenever you are searching “offer letter download”, make sure it mentions the pay dates or you will have to add them on your own. The letter should state if you pay monthly or weekly and the date.
Offer Letter Sample-
Hi _______,
CONGRATULATIONS!!!
Subsequent to your interview with _________, we are pleased to inform you that you have been shortlisted for the position of __________ with ___________ at _______ location.
Please find attached the copy of the felicitation letter for your kind reference. As an indication of your acceptance you are requested to sign and email back a copy of the offer letter no later than ___________.
We once again warmly welcome you to the _______ family and look forward eagerly to have you onboard.
Should you have any query, please feel free to contact the undersigned or the HR department.
You are free to add anything you find missing in this offer letter template. You can attact the CTC breakup in the attachment.
