Are you looking for how to migrate emails with attachments from Gmail to Office 365 webmail? Don’t worry, in this article, you will find the right way to complete how to perform IMAP migration task from Gmail to Office 365.
Reasons to Migrate Gmail Emails to Office 365
- Plenty of storage space, so users can keep all their desktop emails without archiving them.
- Office 365 has many remarkable features, which make it the first choice for all users.
- Gmail uses labels as folders. Therefore, the user interface is now out of date and it takes some time to send the email.
- Office 365 provides a simple user interface with drag and drop functionality. Moreover, it is convenient for users to use.
- Office 365 does not require synchronization. Store the entire database online.
- Office 365 applications provide users with more advanced functionality than Gmail.
Gmail is a web-based product email client solution designed to meet the needs of individuals and organizations of all sizes. However, many companies recognize that Office 365 is suitable for business applications and are now moving towards it. However, if you want to migrate mailboxes and related data from Gmail to Office 365, follow these steps:
Step 1: Save Emails From Gmail to Office 365 Supported File Format
Microsoft 365 is a web-based collaborative suite or MS Outlook which also import/export emails in PST format. So, if you want to migrate Gmail emails to Office 365 then first archive Gmail messages in PST format. Following are the technique to export procedure:
Technique 1: Use MS Outlook For Export
Google Takeout yet not provide any direct way to export emails in PST format. However, there are other means using which one can perform the task; use MS Outlook for export:
1. Run MS Outlook application and go to Settings in File tab
2. Here, click on Add Account button to configure your Gmail account in Outlook
Note: It will take some time to synchronize your emails in Outlook application, one done proceed with further steps:
3. Visit File tab again and click on Open and Export and then choose “Import/Export” option.
4. Use this import and export wizard to migrate Gmail emails in PST format and save locally.
Technique 2: Directly Export Gmail Emails Via Automated Tool
Although, technique 1 is completely free to execute, but executing it every time new emails come in the previous account is quite hectic. This is why it is recommended to use automated tool. Use SysTools Gmail backup tool to easily migrate Gmail emails in PST format. Apart from just email migration, this tool allows migrating contacts and calendars from Gmail account too. Moreover, in the next attempt of archive, the tool will only migrate newly arrived email while skipped previously migrated emails.
The process to migrate Gmail emails are:
1. Visit the website to download the tool and launch it.
2. Enter Gmail account email address and password for login.
3. Select the category of items and choose email-format as PST
4. Browse the location to save the migrate emails
5. Finally to initiate migration, click on Start button.
Step 2: Migrate Emails into Office 365 Account
As we have explain above, that there are no direct import/export option in Microsoft 365. This is why here in this section we will explain MS Outlook and automated tool techniques to perform migration.
Technique 1: Migrate Emails Into Office 365 using MS Outlook
1. Launch MS Outlook on your desktop and visit File tab
2. Next go to Open and Export and then Import/Export option
3. Use this import and export wizard to import PST into your Office 365 account
4. For this, select “import from a program or a file option”
5. Next, choose “Outlook data file (.pst)” option
6. Browse the PST file for import and Next to proceed.
7. Finally select the mailbox where you wish to import and click on Finish.
Technique 2: Automated Approach to Migrate Email to Office 365
To easily migrate Gmail emails to Office 365 from PST file use SysTools Office 365 Import tool. This tool allows import pst files into Office 365 account. The best thing about this tool is that it provide errorless and faster migration experience.
Final Words
In this article, we have explained multiple ways to migrate Gmail emails to Office 365 in the easiest way. You can go through all the techniques and choose the best one for your business. Rest assured, all the explained methods are safe and secure to implement.
