Choosing a travel management software is very essential for your company as travel has become a recurring part of every business. Not just the sales personnel but other employees like that of the implementation team, admin and others travel often due to business purposes. Managing business becomes troublesome when you have so many receipts to fetch from various sources. Infact, there are instances when all this has also led to disputes between the employee and the employer. So, in this blog, we take you through several examples that can help you select the right travel management software. But, before that let us understand what a travel management software is.
What is travel management software?
A travel software is a software or you can also say that it is a part of HR software. This module is made keeping in mind the travel related needs of a company. It is perfect for usage be it an SME or corporate. Everything from managing the travel bookings and reimbursing the receipts is done by the software. The same makes expense and travel management so easy that it keeps your stress at bay.
Now, if you are planning to buy a travel management software for your business, you should make sure that it is able to do at least these three things-
Travel planning
Planning travel in a cohesive way is quintessential for any business to be able to grow. Otherwise, the company will remain tangled in the web of expenses that are haywire, non-consolidated and mismanaged. When you have a travel management software, you can configure advanced policy, set expense limit, customise policies and define travel policy. All of this helps a lot in streamlining the process. This also helps the company in avoiding over expenditure, according to the grade of the employees, the maximum expenditure is defined. Clearly, this saves the expenses of the company.
Basically, planning gets much more in direction.
Travel expense management
Expenses are also easily managed using various ways. For instance, either the employee can inform that he is travelling on so and so day and then the bookings for stay and travel can be made by the company as per the policies and budget allocated for the same. Otherwise, managing expenses becomes a pain in the neck. After that, the cost incurred by the employee on travel from client destination to the place of stay can also be shared by him in the software along with attachments.
Travel desk
Travel desk is meant for the times when the employee is facing some trouble in using the software or has not got the reimbursement or for any other issues. The desk really helps the company and the admin in resolving issues as per the urgency.
So, now that you know the three things that a travel management software should have, you should begin your search for the best one soon. Count HROne in for the time you are taking demos from different vendors. You will definitely come to know how automation can help the company in this segment as well.