How to Merge Outlook PST File Step by Step Solution

MS Outlook is a proprietary email and task management platform which manages tasks like emails, calendars, contacts, etc. With time, the data stored on Outlook increases and so the handling of it. The ongoing improvements in the Outlook featured that, there are no size restrictions. As a result, the users started looking for the ways in which they can merge Outlook PST file into one.

Even though, being the most favored email client, Microsoft Outlook lacked because of its file size restrictions. As far as, the data of the files are in limit, they would work perfectly. But, after exceeding it, PST files started lagging and thus, degrades the overall performance.

Responsively, Outlook resolved this issue in its recent Outlook versions like 2016, 2013, and so on. There are apparently no such size limitations. An exclusive problem arose and it was to combine different PST files into one single file. Users started looking for the ways to merge different PST files. In this article, we will guide you the ways in which a user can join multiple PST files and consolidate all the distributed data to a single file.

Approach 1: Merge Outlook PST File Manually

Step 1. Create a blank PST file. Click on New Items and then, select More Items and select Outlook Data File
Step 2. Select a destination to save your PST file. Click OK

Step 3. Merge Multiple PST Files

1. From the MS Outlook Window, click on File and select Import/Export.
2. After this, from the Import-Export Wizard, select import from another program or file.
3. Click Next.
4. Choose the file type Outlook Data File(.pst). Click Next.
5. Choose the location to save your imported file by clicking on Browse.
6. Tick the check-box mentioning Do Not Import Duplicates. Click Next.
7. Now, select the folder that you want to Import.
8. Tick the check-box mentioning Include sub folders and Import items in the same folder.
9. Select Finish

Drawbacks to Join Multiple PST files

Users can manually combine different PST files into one but it has certain limitations. This process is a bit time-consuming and needs a good understanding of the process. The procedure to merge Outlook PST file has to be performed with utmost care because one wrong step will lead to data loss. There is no way out to select multiple files in a single go. User has to select files individually every time to merge different PST files.

Approach 2: Merge Multiple PST Files Using an Automated Tool

SoftwarePro Outlook PST Merger Tool, is easy to use and, is effective as well as efficient.It is a software product that is easily understandable and is cost-efficient.It comes with a demo version where you can merge a limited number of PST files.

Step 1. Download and Launch SoftwarePro Outlook PST Merger Tool.

Step 2. Now, add PST files that you want to combine.

Step 3. Select the options to join PST files

• Join: Lets you combine PST files by making a new folder.
• Merge: Allows you to join similar folders into single folder.
• Merge Contacts: Permits only contacts to be merged across PST files.

Step 4. Mention the details if you want to join multiple PST files according to their size and tick the check-box if you want to exclude deleted items.
Step 5. Select Merge PST Files.

Features of the Tool to Combine Different PST Files into One

This tool provides us with the utility to merge different PST files. It ensures there will be no data loss. It is capable of merging both ANSI and UNICODE files into single UNICODE file.

1. It comes under different options to merge Outlook PST file like Join/ Merge/ Merge contacts.
2. Duplicate items can be eliminated at the time of merging multiple Outlook files or folders.
3. There is no file size restriction.
4. It can also merge the password protected files by keeping all your are credentials safe.
5. Works with all the Outlook editions.

Conclusion

Manual approach to merge multiple PST files can be tricky and a lot confusing. As certain steps will need full user attention and a non-technical person will find it difficult. If still in doubt, then, avoid all your hassles and switch to a quick and reliable approach to merge outlook PST file for accurate and satisfactory results.