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How To Convert Outlook Message to a PDF – Know Here!

by Soft2share.com

Are you looking for various forums and online businesses that provide solutions for how to convert Outlook Message to a PDF? If yes, then now you don’t need to look any further. This blog discusses all of the feasible and accurate methods for saving an MSG file as a PDF document.

As we all know, no one communicates via paper letters. People of all ages, from home computer users to corporate computer users, prefer to communicate via email. Individuals develop relationships with their email clients as they use them on a daily basis. It plays a significant role in reducing the stress of email overload. These emails are critical because it contains a wealth of essential information. That’s why users choose to save them as backups and must convert Outlook messages to PDF format.

According to a recent poll, MS Outlook is extensively utilized by both business and residential users. A single message in Outlook is stored as an MSG file, which is formed by dragging and dropping emails. In this article, we will look how to convert Outlook MSG file to a PDF format.

Importance of Converting Outlook messages to PDF?

The following factors are the main contributors:

  1. A portable document aka PDF file can be accessed from any computing device, at any time.
  2. It is now easy to share Microsoft Outlook communications with a second user.
  3. Without authorization, no edits, modifications, or alterations can be made to a PDF file.
  4. It effortlessly attaches to emails in order to send them over a public network.

Methods How To Convert Outlook Message To A PDF?

#1: Convert Outlook Messages to PDF (Straightforward Method)

It only takes 5 easy clicks to convert MSG to PDF in portable document format. The main benefit of utilizing SysTools MSG to PDF converter is that it exports MSG emails to PDF with their embedded attachments. The attachment extensions remain unchanged after the conversion process completes. To convert Outlook messages to PDF, use the following steps:

  • Once you are have installed the MSG to PDF converter, the main interface of the tool will appear on your screen.


  • Select the files and root folders and click on Add button.

add file

  • After loading all MSG files on the panel, click on Export button to start the conversion process of MSG files.


  • You can precisely choose PDF option and then by opting Adv. Settings, you can convert the required data.


  • Click on Browse tab to provide the destination location to save the converted PDF files. Once you are satisfied with all the settings click on Export button to initiate the conversion process.

pdf export

#2. Convert MSG emails from Outlook for Mac OS:

First, download and install the Mac MSG to PDF Converter utility on your PC. Then proceed with the instructions outline below:

  • Launch the software and choose the MSG files or folders to convert.


  • Choose the PDF format as your desired file format to the Export option.

msg to pdf

  • Now click on Advance Settings for more filtration options and PDF files setup.


  • Choose the destination location to save the output and click on the Export tab to start the conversion process.


Now you know that how to convert outlook message to a PDF without any data loss for both Windows and Mac OS.

Notable Features MSG to PDF Utility

The proposed is compatible with all versions of Windows and Mac OS. Some of the application distinguishing features are described below:

  1. Do not need an Outlook interface on the system to perform the conversion process.
  2. Automatic detection of folders containing MSG files on the system.
  3. Convert header and embedded attachments with any alternation.
  4. Selective approach to choose the Outlook MSG files and folders to convert into PDF format.
  5. Software offers users eight naming conventions for sorting emails based on various properties.
  6. Professional solution for converting bulk MSG emails into PDF format.
  7. Safety and security are the key priorities, as the conversion process performs offline mode.


We’ve offered two approaches in this article for How to convert Outlook Message to a PDF file in a simple and practical approach. Manually converting Outlook email messages is a time-consuming process because it only saves a single email at a time. So if you intend to export a large number of emails, the proposed automated solution for Windows and Mac will do your task.

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